Printing Documents

The Viewing Client enables you to print documents using various settings:

Printing all pages, only the current page or a range of pages.
Changing the document orientation from portrait to landscape.
Selecting a paper size.
Selecting to Auto Fit margins.
Turning on/off the printing of annotations.
Turning on/off the printing of redactions and reviewing redacted text.
Printing comments after each page, all at the end or not at all.
Printing redaction reasons after each page, all at the end or not at all.

To print a document:

To open the print menu, click on the Print button:

Select your print options:

Click Print.

Page Range

Within the print menu, a user may specify a single page to print or multiple pages. Individual pages and page ranges need to be separated by a comma (,). Pages within a range should be separated by a dash (-). Below are sample values that may be entered into the print-range input field:

1
1, 3, 5, 8
1-3, 5, 8
1-3, 5, 8-10

Page Orientation

This option enables the user to set the document orientation. When a document is loaded into the Viewing Client, the default page orientation (Portrait or Landscape) is based on the dimension of the first page loaded. For example, if the dimension of the first page is Landscape, the Viewing Client will set the Landscape property in the viewer's Print menu.

Users are required to manually set the page orientation within the system's Print Dialog menu. Even when a particular orientation has been set within the Viewing Client, the user will have to set the orientation within the system's Print Dialog menu once the content has been sent to the printer. Currently, Google Chrome is the only browser that is capable of detecting the appropriate page orientation.

Paper Size

You can select the desired paper size from the Paper Size drop-down.

Users are required to manually set the page size within the system's Print Dialog menu. Even when a particular page size has been set within the Viewing Client, the user will have to set the page size within the system's Print Dialog menu once the content has been sent to the printer. Currently, Google Chrome is the only browser that is capable of detecting the appropriate page size.

Auto Fit Margins

This option chooses whether or not the Viewing Client should use the default browser margins. This is usually an issue with the Internet Explorer and Safari browsers:

On - When necessary, the pages will be smaller, so that the entire page content can fit on one printed page. No extra user action is needed to adjust the margins. This is the default setting.
Off - Content will always be printed as an 8.5 x 11 inch page. The user is expected to set the browser print margins to 0. See the section for "Headers, Footers, and Margins" below.

Annotations

This option chooses whether or not to include annotations in the printed document.

Printing with annotations is not supported in Internet Explorer 8.

Firefox does not support printing white or gray text by default; the text is instead printed black. To print white or gray text you must select the Print Background (colors & images) option in Firefox. You can do so by opening the Firefox menu, selecting Print, clicking the Page Setup... button, checking the Print Background (colors & images) option, and clicking the OK button.

Redactions

This option chooses whether or not to include redactions in the printed document. You can also choose to review the redacted text by selecting the Review Redacted Text checkbox.

Headers, Footers and Margins

The Viewing Client’s printing control is designed to optimize for the amount of space available on each piece of paper. The Viewing Client defines the margins within the CSS, however some settings within the user's browser may need to be altered in order to properly format the pages for printing. The following user actions need to use the "Auto Fit Margins: off" option:

Internet Explorer

In order to maximize the space available on each sheet of paper, verify that the Header and Footer have been set to "Empty" and that "Print Background Colors and Images" has been checked within the browsers "Page Setup". To verify your settings in IE, go to Settings > Print > Page Setup.

Safari

In order to maximize the space available on each sheet of paper, verify that the "Print Headers and Footers" checkbox is not selected in the browser’s print menu. Under the "Paper Size" dropdown menu, select "Manage Custom Sizes." Configure the top, bottom, left, and right margins to be 0. Use this paper size profile to print without margins.

Chrome

No user actions are needed. Chrome provides the latest CSS3 specification for printing, which allows disabling print margins and header and footer content. This option is always used by the Viewing Client when printing in Chrome.

Opera

No user actions are needed. Opera provides the latest CSS3 specification for printing, which allows disabling print margins and header and footer content. This option is always used by the Viewing Client when printing in Opera.

FireFox

No user actions are needed. Firefox provides a native API to disable print margins and header and footer content. This option is always used by the Viewing Client when printing in Firefox.

Comments

You can select to have the Comments in the document print after each page, all at the end of the document or not print at all.

Redactions Reasons

You can select to have the Redaction Reasons in the document print after each page, all at the end of the document or not print at all.